Freight Settlement
Expense Management
Capture trip and logistics expenses against the right jobs
Record operational expenses such as tolls, permits, handling, and field costs with attribution to shipments, trips, and cost centers.
Complete
Job cost view
Coded
Expense attribution
Fewer
Suspense entries
The challenge
Why this breaks without a TMS
Unattributed expenses inflate overhead and hide true lane profitability until month-end cleanup.
The ZingTMS approach
How we solve it
ZingTMS captures logistics expenses with coding, receipts, and shipment links so cost visibility stays current throughout execution.
What you can do
Expense Management is designed for daily freight operations - not slideware checklists.
Log expenses against shipments, trips, customers, or cost centers
Categorize tolls, permits, handling, lodging, and misc logistics costs
Attach receipts and supporting documents
Route expenses through approval before settlement inclusion
Roll approved expenses into job cost and invoice packages where allowed
Export expense detail for finance review and ERP posting
Business benefits
Outcomes procurement, ops, and finance leaders use to justify the platform.
- Attribute true job cost beyond carrier linehaul
- Reduce orphan expenses sitting in GL suspense
- Support driver and ops expense capture with receipts
- Improve margin analysis with complete cost stacks
Typical use cases
Fleet operators capturing tolls and permits per trip
Forwarders attributing handling and agent fees to consignments
3PLs recovering billable expenses on customer invoices
See Expense Management on your freight flows
We will walk through configuration, integrations, and the operating model that fits your team.
Frequently asked questions
Straight answers for operations, IT, and finance evaluators.
Can expenses be marked billable to customers?+
Yes. Billable expenses can flow into customer invoicing subject to contract and approval rules.
Do drivers submit expenses from mobile?+
Field expense capture can sync with trip workflows so receipts land on the same operational record.
How do expenses relate to vendor bills?+
One-off expenses and formal vendor invoices can both contribute to shipment cost with clear source distinction.
Related capabilities
Continue exploring adjacent workflows on the same platform.
Freight Settlement
Vendor Bills & Carrier Invoices
Capture and organize every carrier and vendor payable
View capabilityFreight Settlement
Customer Invoicing
Bill shippers and bill-to parties from executed shipment facts
View capabilityFreight Settlement
Budgets
Plan freight spend and catch overruns before month-end
View capabilityReady to modernize this workflow?
Expense Management runs as part of the full ZingTMS platform - white-label, multi-tenant, and integration-ready.